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Encounter Festival Torchlight Procession

Funded on Spacehive 24 August 2023 Delivered 23 September 2023

Impact data and claims within this report are provided by the project creator and have not been independently verified by Spacehive.

Encounter Festival Torchlight Procession

Encounter Festival Torchlight Procession

Encounter Festival By Encounter Festival

Encounter is a headline festival in Preston’s cultural calendar bringing the finest theatre, music and our torchlight procession to the city centre to create a great fun, free, day out for families.

Preston Delivery stage

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This project was funded on 24 Aug 2023!

Our torchlight procession welcomes 100s of Preston and Lancashire’s community to join us for a great fun evening of performance. Fabulous troupes that make Lancashire their home, from the Preston City Mela and Carnival groups to local bands and dancers join us on Saturday night to process from Moor Park, down Deepdale Road and directly into the city centre. Alongside our community performers are exciting acts like Mr Wilson’s Second Liners playing great fun music that gets you dancing. In 2023 we are also bringing giant robot characters to say hello and we will be offering workshops to help make some large puppets to join the parade. During the procession we will work with legends such as the Liverpool Lantern Company to ensure our Torchlight Procession is an iconic event which will bring much-needed economic activity to the city centre. All of this is offered for free so that everyone can get involved!

What we'll deliver:

  • A procession of 300 community group participants through Preston City Centre by torchlight.
  • Over 100 fabulous bands and dancers.
  • Large puppets created with community members and walking the streets of Preston by torchlight.
  • A safe family friendly event for Preston City Centre
  • Maintaining free access to Encounter festival events for all
  • Paid work for local artists and performers

Why it's a great idea:

This procession provides great joy and fun for all the groups involved where they get to perform in front of a crowd of thousands of people. Participation encourages wellbeing by making friends, being celebrated and enjoying the experience of being in this wonderful parade. Our event is open to everyone and is free to attend. We want to make sure all of Preston’s communities, but especially families, can have a fun day out without having to worry about the costs. We feel this is really important in the cost-of-living crisis where families are facing increasing stress regarding finances. Encounter provides time to share fun experiences together. The parade audiences feel pride in the city and this show of great skill and beauty. This event also supports local businesses by bring thousands of people into the city centre over the festival weekend.

Steps to get it done:

  • Publicise public call out for local community groups to take part in procession
  • Schedule professional music and performances
  • Complete and distribute print marketing for the festival including procession route details
  • Agree procession route with LCC as in previous years
  • Agree and commission traffic management company
  • Final information sent to all community groups and performers - 2nd Sept
  • Procession 16th September

Location Preston

About the space

The procession leaves Moor Park, goes down Deepdale Rd then inot the City Centre along Church Street with the finale on Lancaster Road outside the Guild Hall.


Lancashire County Council

How will the money be spent?Total £24,143

Performers fees - £6,000 (25%)
Budget for local community groups and performers - £5,500 (23%)
Traffic management and security - £5,000 (21%)
Staffing support - £2,500 (10%)
Marketing design and print - £1,500 (6%)
Marketing support - £1,500 (6%)
Outreach sessions to be delivered in Foxton Centre and other partners - £1,250 (5%)
Other - £893 (4%)

Costs Breakdown

This shows how money raised for the project will be spent. These costs have been confirmed by the project's Delivery Manager and verified.

Performers fees
Budget for local community groups and performers
Traffic management and security
Staffing support
Marketing design and print
Marketing support
Outreach sessions to be delivered in Foxton Centre and other partners
Other Read More
  • Spacehive fees
  • VAT
  • Transaction fees


This project is enabled for overfunding. If the project hits its funding goal before the end of the campaign period, any extra funds raised will be spent (in order of priority) on:

  • Contingency for the project to protect against price fluctuation
  • With extra funding we can book additonal music and performers for the procession

Total £24,143

Our Volunteer List

We're currently looking for people to offer skills and time to develop our project! Check out the list of what we need below and then use the 'Volunteer' button to the right to get involved.

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